Accounting Manager

Controller / Office Manager

Masonry Contractor

Position Summary

The Controller / Office Manager is responsible for overseeing the company’s accounting operations and administrative functions. This role manages day-to-day accounting activities, supports accurate financial reporting, and assists the Controller with month-end and year-end close processes. The position also supports project-level accounting, billing, and contract administration while maintaining strong internal controls and efficient office operations.

Key ResponsibilitiesAccounting & Financial Management

• Oversee daily accounting functions, including accounts payable, accounts receivable, and general ledger activity
• Maintain accuracy and integrity of the accounting system and financial records
• Support the Controller with month-end and year-end close procedures, including:
• Work-in-progress (WIP) schedule support
• Prepare internal job cost reports for ownership and management
• Monitor cash flow and provide visibility into receivables, payables, and project performance

Construction Accounting & Billing

• Prepare and review monthly AIA pay applications (G702/G703)
• Oversee billing processes, including progress billing and change order billing
• Track and manage Potential Change Orders (PCOs) through final approval and billing
• Ensure accurate job costing, including labor, materials, subcontractors, and equipment
• Monitor project budgets and identify cost overruns or variances

Accounts Receivable & Payable Oversight

• Oversee accounts receivable, including payment application, aging review, and collections coordination
• Manage accounts payable processes, including:
• Vendor invoice processing
• Monthly check runs
• Vendor statement reconciliations
• Lien waiver and release compliance
• Ensure timely and accurate processing of all transactions

Contract Administration & Compliance

• Maintain contract files, billing documentation, and compliance records
• Send, collect, and track subcontractor and vendor lien waivers
• Ensure compliance with contract requirements, insurance, and documentation standards
• Manage CCIP enrollment and reporting requirements

Fixed Asset & Equipment Management

• Maintain the fixed asset register for vehicles, equipment, and major tools
• Track asset purchases, disposals, and transfers
• Coordinate and maintain depreciation schedules with the Controller
• Ensure proper documentation and internal tracking of company assets

Office Management & Operations

• Oversee administrative functions and ensure efficient office operations
• Maintain organized records and documentation systems
• Support ownership with operational and administrative needs
• Implement and maintain internal controls and process improvements

Reporting & Audit Support

• Prepare reports as requested by ownership or management
• Provide documentation and support for external audits, insurance reviews, and CPA requests
• Ensure readiness for financial and compliance audits

QualificationsRequired

• 5–10 years of accounting experience, preferably in construction or specialty trades (masonry preferred)
• Must have a strong understanding of job costing, construction billing, and accounting operations
• Experience supporting month-end close and general ledger accounting
• Proficiency with construction accounting software (e.g., Viewpoint Spectrum, Foundation, Sage)
• Strong Excel and organizational skills

Preferred

• Experience in a small to mid-sized construction company
• Familiarity with lien laws and construction contract requirements
• Experience with AIA billing and WIP reporting

Work Schedule

• Monday – Thursday: 7:00 AM – 4:00 PM
• Friday: 7:00 AM – 11:00 AM
• Full-time, office-based position

Compensation & Benefits

• Salary range: $75,000 – $95,000 (based on experience)
• Company-paid health insurance (employee-only) after 90-day probationary period
• 8 paid holidays (eligible after 90 days)
• 5 paid personal days (eligible after 90 days)
• Vacation:
• 5 days after 1 year
• 10 days after 2 years
• 15 days after 5 years

Job Type: Full-time

Pay: $75,000.00 - $95,000.00 per year

Benefits:

• Health insurance
• Paid time off

Experience:

• construction accounting: 5 years (Required)