Welcome to Shop4you.jobdekhe.com We provide job seekers with information gathered from various publicly available job posting websites, including but not limited to Google, Indeed, LinkedIn, and other well-known job platforms. Our mission is to help individuals find employment opportunities by offering up-to-date job listings and career-related resources. We do not charge any fees for accessing or using our website, and all job information is provided free of charge.
Shop4you.jobdekhe.com does not directly offer, manage, or engage in the hiring process for any of the job listings featured on our website. All listings are sourced from third-party job posting platforms such as Indeed, LinkedIn, and other recognized job websites.
By using our website, you acknowledge and accept the above terms and conditions. Thank you for visiting Shop4you.jobdekhe.com, and we wish you success in your job search.
We're looking for a stellar Administrative Assistant — someone who brings sharp organizational instincts, genuine curiosity, and the kind of energy that raises the bar for everyone around them. The Pfizer Brand & Agency Partnerships team operates at the intersection of brand advertising, digital platforms, creative standards, and content innovation, and we need a partner who can match that pace and complexity with excellence. The PBAP Administrative Assistant provides high-level administrative and operational support to the Head of Pfizer Brand & Agency Partnerships (PBAP) and plays an active role in the day-to-day rhythm of the broader PBAP leadership team. This role requires a proactive, tech-savvy professional who can operate with speed and precision, anticipate needs before they're voiced, and bring a collaborative spirit to everything they do. This role is a front-row seat to enterprise-level brand strategy and creative leadership —ideal for someone who brings real experience, sharp instincts, and the drive to be a genuine partner to a high-performing team. PBAP is a team that moves with intention and pace. The right person for this role doesn't wait to be told what to do — they read the room, connect the dots, and bring calm and competence to a high-energy environment. They're comfortable with ambiguity, energized by variety, and take pride in making a great leader and team even better. If you're someone who sees this role as a launching pad — a place to build skills, gain exposure, and accelerate your career — you'll find exactly that here.
Responsibilities
Own and manage a complex, fast-moving calendar for the Head of PBAP — prioritizing, protecting, and optimizing time with judgment and foresight.
Coordinate travel arrangements, including detailed itineraries and logistics.
Prepare and process expense reports accurately and on time.
D raft, review, and manage correspondence and communications on behalf of the Head of PBAP with professionalism and discretion.
Anticipate the needs of the executive and proactively surface information, prep materials, and resolve conflicts before they become problems.
Plan and coordinate leadership team meetings, offsites, team events, and cross-functional forums — managing agendas, pre-reads, logistics, and follow-up end to end.
Track action items and decisions from key meetings, ensuring accountability and follow-through across the team.
Serve as a connector and coordinator across the PBAP team, helping the organization stay in sync and moving forward.
Support onboarding logistics for new team members and contractors, including systems access, equipment, and orientation coordination.
Leverage digital tools and platforms — including Microsoft 365, Teams, SharePoint, and emerging AI-powered productivity tools — to enhance efficiency and communication.
Maintain departmental resources including shared drives, distribution lists, and team sites.
Identify and champion opportunities to improve workflows through smarter use of technology.
Build strong, collaborative relationships with peer executive administrative partners across PBAP and the broader CMO organization, ensuring seamless coordination and coverage.
Serve as a visible and approachable point of contact for internal and external partners interacting with the Head of PBAP.
Support team culture and engagement initiatives, including team events, recognition moments, and communications.
Requirements
High school diploma or GED required; bachelor's degree preferred
A minimum 4 + years of experience in an executive administrative or coordinator role, supporting senior leaders in a fast-paced environment
Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and collaboration tools such as Teams and SharePoint
Exceptional calendar management, multitasking, and prioritization skills.
Strong written and verbal communication skills with a keen eye for detail
Demonstrated ability to handle confidential and sensitive information with discretion and integrity
Proactive, solutions-oriented mindset with a track record of anticipating needs and acting independently
Nice-to-haves
Experience supporting marketing, creative, brand, or technology-focused teams
Comfort with and curiosity about emerging digital tools, AI productivity platforms, and evolving workplace technologies
Demonstrated experience building productive relationships with other senior executive administrative staff across a matrixed organization
Experience managing complex, multi-stakeholder meetings and events
Familiarity with tools such as Ariba, Workday, or similar enterprise platforms
Benefits
eligibility for overtime, weekend, holiday and other pay premiums depending on the work schedule and the Company’s policies
comprehensive and generous benefits and programs to help our colleagues lead healthy lives and to support each of life’s moments
401(k) plan with Pfizer Matching Contributions and an additional Pfizer Retirement Savings Contribution
paid vacation, holiday and personal days
paid caregiver/parental and medical leave
health benefits to include medical, prescription drug, dental and vision coverage
