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We are seeking a talented and highly motivated Administrative Assistant who will be aligned to three of our global Product & Engineering teams and capable of providing strategic and operational support to multiple corporate executives at the VP level and above. New York City hybrid location is required.
Responsibilities
Manage multiple projects simultaneously and ensure success by communicating deadlines.
Provide strategic, administrative, and operational support to three corporate executives at VP and above.
Establish high-level contacts of a sensitive nature inside and outside the company and maintain those relationships.
Assist tracking the budget for meetings, including following approval processes, room block management, activities, travel and logistics, catering, etc.
Proactively prioritize executive's time and commitments.
Manage heavy calendar (via Outlook) and meeting management responsibilities, including worldwide travel planning and scheduling.
Proactively address all aspects of travel such as security and threat levels, currency, weather, and destination culture advice to executives.
Manage complex annual review and mid-year promotions cycles, including schedule review sessions and communicated deadlines.
Engage with other senior leaders of the organization, including C-level and external executives.
Requirements
Possesses professional expertise and applies company policies and procedures to resolve a variety of issues.
Change management driver who can look for opportunities and provide feedback on existing processes and procedures.
Exercises judgment within defined procedures and practices to determine appropriate action.
Influences within the team and builds relationships outside of the immediate area to accomplish objectives.
Assist with project management requiring finesse, flexibility, and patience.
Ability to handle sensitive matters and exercise sound judgment, discretion, and confidentiality.
Executive interfacing skills, particularly in written and verbal communication.
Booking and management of heavy domestic and international travel arrangements.
Previous experience with Outlook, Zoom, Google Drive Suite, and Slack.
Nice-to-haves
Previous experience with Workday, Expensify, Confluence, Navan, and Coupa.
Prior experience providing support to senior level management or equivalent.
Experience in a high-tech, startup, or a company experiencing rapid growth.
Previous experience with Product or engineering team.
Cybersecurity industry knowledge.
Benefits
Remote-friendly and flexible work culture.
Market leader in compensation and equity awards.
Comprehensive physical and mental wellness programs.
Competitive vacation and holidays for recharge.
Paid parental and adoption leaves.
Professional development opportunities for all employees regardless of level or role.
Employee Resource Groups, geographic neighbourhood groups and volunteer opportunities to build connections.
Vibrant office culture with world class amenities.
