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Organization
Women’s Equality Center, a project of Global Impact
Type
Contract
Salary
$100
/ Hourly
Four-day Week
No
Organization Overview
The Women’s Equality Center, a project of Global Impact, provides strategic communications and campaign support to the reproductive health, rights, and justice field at all levels, developing long-term, big-picture messaging frameworks around emerging issues and complementing and strengthening the work of organizations in Latin America and the Caribbean via grants, integrated policy and communications campaigns, and rapid-response operations.
Project Overview
We are seeking an experienced Airtable consultant to evaluate, refine, and enhance our existing Airtable system to better support organization-wide workflows, with a strong emphasis on financial tracking and cross-team usage for a team of 22 people. Our goal is to centralize data, improve reporting, and minimize reliance on external tools such as Google Sheets for budget and payment tracking.
Current System SnapshotOur Airtable System Currently Supports
Team member tracking
Vendor management
Contracts and grants
Invoice tracking
Staff reimbursement requests
Tracking subgrantee interim and final reports
Inventory management
While functional, the system requires optimization to improve usability, financial visibility, and scalability across teams.
Project Goals
Centralize financial tracking, including account codes and grant funding
Import existing budget tracking from Google Sheets into Airtable
Improve system usability and efficiency
Expand Airtable usage beyond Operations to support Press and Communications teams
Enable clear, reliable reporting through dashboards and structured data
Scope of WorkThis Project Involves
Airtable System Evaluation
Review current base structure and workflows
Identify inefficiencies, redundancies, and gaps
Recommend improvements to enhance usability and scalability
Propose a structure that integrates financial tracking (such as account codes and grant allocations) within Airtable
Gather and incorporate feature needs from other team members who work in spaces outside of Operations (e.g., Press, Communications)
Implementation & Data Visualization
Redesign and refine Airtable bases, tables, and relationships
Support migration of relevant data from Google Sheets into Airtable
Build an integrated financial tracking system within Airtable
Develop dashboards and views that provide clear insights into budgets, expenses, contracts, and payments
Ensure the system supports cross-team workflows and permissions appropriately
Training & Documentation
Deliver at least two live training sessions for staff (one focused on Operations and another with applicability to other teams)
Provide written documentation, including system structure, workflows, and maintenance guidelines
Offer best practices for ongoing system use and governance
Provide limited post-launch support (e.g., troubleshooting, refinements)
Deliverables
Airtable system audit and recommendations document
A redesigned Airtable structure with implemented improvements
Migrated data from Google Sheets
Functional financial dashboards
Training sessions and materials
Written documentation and a user guide
Post-launch support: Up to 15-20 hours of flexible support over approximately 4 weeks following project handoff, available for troubleshooting, minor refinements, ad-hoc guidance on system use, workflows, or maintenance (as needs arise). Excludes major enhancements, new feature development, or issues caused by changes to the Airtable setup made by our team.
Timeline
Estimated project duration: approximately 20 to 25 weeks from contract signature. Timeline may vary based on team availability and access to necessary data. Proposals should include a clear and realistic schedule that aligns with the Scope of Work.
Proposal Requirements
Please include the following in your proposal:
Resume or equivalent website/LinkedIn
A brief explanation of your interest in this role and a summary of your Airtable optimization experience, particularly for nonprofits or financial tracking.
Examples of similar projects (including dashboards or financial systems if available)
