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The Employee Wellness Assistant provides administrative, operational, and programmatic support to the Office of Employee Wellness and Well-Being (OEWW). This position plays a key role in ensuring efficient daily operations through coordination of events and logistics, maintenance of accurate records, and administrative support. The role also supports wellness programming through clear documentation, effective communication strategies, targeted marketing support, and ongoing tracking of program success.
Duties and Tasks:
Provide administrative and organizational support to the Chief Wellness Officer (CWO) in promoting wellness programs and initiatives..
Support the CWO by building engagement and awareness of employee health and wellbeing through the maintenance and coordination of OEWW communication platforms, including the website, Wellness Portal/SharePoint, Canvas, social media platforms, blogs, and podcasts etc.
Ensure employees are informed of programming by utilizing effective promotional and communication strategies and customized employee offerings based on health data, assessments and pulse survey responses.
Assist the CWO with preparing presentation materials, reports and articles to ensure credible, evidence‑driven content is disseminated to meet employee needs.
Help build and maintain connections with state, college, and campus wellness liaisons.
Manage office daily operations and provide customer service and maintain accurate office records and documentation.
Systematically track, compile, evaluate, and identify program improvement opportunities driven by variable outcome measurements.
Track, compile, and analyze program data, prepare administrative reports, and identify program improvement opportunities driven by outcome measures.
Serve as a point of contact within Human Resources for the functional area of Employee Wellness and Wellbeing.
Disseminate wellness information and resources with autonomy and minimal supervision. Stay abreast of advancements in workplace wellness, including technology, innovative strategies, and policy changes. May be required to perform other duties as assigned.
Minimum Qualifications:
KSAs:
Interest in promoting health, wellness, and well‑being in a workplace setting.
Proficient in office technologies, including but not limited to Canvas, Photoshop, SharePoint, Canva and Microsoft Office.
Strong administrative, organizational, and record‑keeping skills with attention to detail.
Knowledge of health assessments, wellness campaigns, and behavior change strategies.
Effective written and verbal communication skills.
Ability to manage concurrent administrative tasks in a multicampus environment.
Strong administrative, organizational, and record‑keeping skills with attention to detail.
Readiness to engage in professional education and training.
Engaging presentation skills.
Engaging presentation and communication support skills.
Required Qualifications:
Experience using Microsoft Office applications.
Customer service and public-facing experience.
Administrative office experience including day-to-day tasks support, scheduling, coordinating appointments, record maintenance, and project management.
Experience supporting wellness‑related activities or initiatives.
Experience with event coordination and logistics for virtual and/or in‑person events.
Additional Considerations:
Additional Considerations
Experience assisting with content creation, basic design, and communication materials for marketing or informational initiatives.
Experience with marketing campaigns or promoting health programs and wellness‑related events to employees.
Experience with project coordination.
Experience in data reporting and data management.
Relevant certifications/licenses to include BLS, CPR, AED, CHES/ CWWS/ CWP.
Experience or training in Behavioral Science, Health Promotion, Community /Public Health, Nutrition, Exercise Science, Population Health, Communication Studies, or a related field. Some program development experience in wellness, health care or related environment.
Strong, professional administrative, marketing and communication skills.
