Equip Programme Support Officer Band 5 Temporary

Job details

• Branch: Trustwide (SEHSCT)
• Location: The Ulster Hospital/The Sidings, Lisburn
• Salary: Band 5 (£31,049 - £37,796)
• Contract Type: Temporary
• Opening Date: 22/06/26
• Closes: Tue, 07 July 2026 @ 5:30 PM
• Interview Dates: TBC

Notes

This is an excellent opportunity for those who wish to contribute to the delivery of the equip Programme, one of the most significant transformation initiatives across Health & Social Care. The role offers the chance to gain first-hand experience supporting the programme in a fast paced environment. We are keen to hear from organised, proactive people who are comfortable managing competing priorities and working closely with senior leaders in the People and OD and Finance Directorates. Due to the critical stage of the programme, successful applicants will be expected to be released as soon as possible upon appointment. A waiting list may be created for similar posts that may arise while the waiting list is live, this may include temporary or part-time posts. This will be managed in line with the updated HSC waiting list principles effective from 1 April 2026. Where a part-time waiting list is required, one part-time waiting list will be created- regardless of any specific hours advertised, this waiting list will cover all future vacancies where part-time posts arise. A part-time post is defined as any post that has less than 37.5 hours per week Please remember to save or print a copy of the job description before submitting your application, as it will not be accessible afterwards. Flexible Working We welcome flexible working requests from day one. All HSC organisations offer a range of flexible working options. The options available for this post will depend on the requirements of the role. Find out more about flexible working options on our website.

JOB DESCRIPTION

JOB TITLE

equip Programme Support Officer

BAND

DIRECTORATE

INITIAL LOCATION

Band 5

People and Organisational Development

The Ulster Hospital/The Sidings, Lisburn

REPORTS TO

Trust Programme Manager People & OD

ACCOUNTABLE TO

FLEXIBLE WORKING PROVISIONS AVAILABLE

Trust Programme Lead – equip

Full-time working/Part-time working

The equip Programme

The equip Programme is a large and complex regional transformation programme. It has been established on behalf of HSC to procure and implement the replacement of the current Finance, Procurement, Logistics, Human Resources, Pay and Travel Management systems.

With over 86,000 employees benefiting from the implementation of the new system, working across 16 different HSC organisations, this is currently one of the largest and most complex Enterprise Resource Planning (ERP) implementations in the UK across the public sector.

JOB SUMMARY

The post holder will provide structured administrative and programme coordination support to the Trust Equip Programme.

Working closely with the Programme HR lead and Finance Lead, they will support the organisation and coordination of programme governance activity, ensuring that actions, risks, reporting and documentation are accurately maintained and progressed appropriately.

The role will support the coordination of programme activity across HR, Finance and associated workstreams. They will help organise programme governance meetings, maintaining programme documentation and supporting the collation of information for programme reporting. They will communicate with managers and stakeholders as required to obtain updates and ensure programme actions are followed up in a timely manner. The role requires the ability to priortise workload, communicate effectively with a range of staff and support Programme Leads in ensuring actions and programme activities progress as planned.

The successful candidate will work with a degree of independence while following agreed processes and guidance from Programme Leads, supporting the effective coordination and administration of programme governance and reporting activity as the Trust progresses towards implementation and go-live.

KEY DUTIES / RESPONSIBILITIES

Programme Governance & Meeting Coordination

Provide secretariat function for Programme Board, Delivery & Readiness Group and Stakeholder meetings. This will include coordinating meeting schedules, preparing agendas, circulating papers and producing minute notes.

Maintain and update action logs arising from governance meetings and follow up with responsible officers, on behalf of Programme Leads, to obtain progress updates.

Maintain accurate records of decisions, approvals and key discussions in line with agreed governance processes.

Ensure programme documentation is appropriately stored, version controlled and accessible.

Organise, co-ordinate and manage a range of events associated with the implementation of Equip

Risk & Action Monitoring

Assist with maintaining Programme Risk registers under the direction of the Programme Leads.

Track actions relating to risks and issue updates from risk owners in a timely manner.

Highlight overdue actions or missing updates to Programme Leads to support timely progression.

Assist in preparing summary information for governance reporting forums and ensure that relevant documentation is circulated and retained appropriately.

Reporting and Programme Tracking

Assist in the preparation of highlight reports, dashboards and status updates by gathering information from relevant sources and presenting it in a clear and structured format.

Collate updates from HR, Finance, ICT and Operational leads to support programme reporting requirements

Maintain programme trackers and monitoring tools and highlight potential delays or gaps in updates to Programme Leads.

Support the collation of readiness, training and implementation information as required.

Undertake specific pieces of work as requested by Programme Leads to support programme coordination and planning.

Stakeholder Liaison & Communication Support

Act as a central contact point for programme-related queries.

Follow up with managers, Assistant Directors and other stakeholders, on behalf of the Programme Leads, to obtain information or feedback to support programme activity.

Provide updates and relevant information to key stakeholders to support programme governance processes.

Support the organisation of workshops, engagement sessions and training events linked to the Equip programme..

Build positive working relationships with colleagues across the organisation to support programme coordination.

Provide information and reassurance to staff where appropriate regarding programme activities and changes associated with Equip.

Administrative & Systems Responsibilities

Produce high quality documentation and reports using MS Office including Word, Excel, Outlook, Teams and PowerPoint..

Maintain SharePoint, Teams or other Digital repositories used for programme documentation.

Ensure compliance with Trust records management, Freedom of Information and Data Protection requirements.

Organise and prioritise workload effectively to support programme governance and reporting processes.

Maintain accurate programme records and documentation.

Financial & Resource Responsibilities

Support documentation and tracking processes associated with programme governance and approval stages.

Assist with maintaining accurate records to support oversight of programme activity.

Support the effective use of programme resources, including maintaining appropriate stock levels of stationary where required.

HUMAN RESOURCE MANAGEMENT RESPONSIBILITIES

The Organisation supports and promotes a culture of collective leadership where those who have responsibility for managing other staff:

Establish and promote a supportive, fair and open culture that encourages and enables all parts of the team to have clearly aligned goals and objectives, to meet the required performance standards and to achieve continuous improvement in the services they deliver.

Ensure access to skills and personal development through appropriate training and support.

Promote a culture of openness and honesty to enable shared learning.

Encourage and empower others in their team to achieve their goals and reach their full potential through regular supportive conversation and shared decision making.

Adhere to and promote Organisational policy and procedure in all staffing matters, participating as appropriate in a way which underpins The Organisation’s values.

RAISING CONCERNS - RESPONSIBILITIES

The post holder will promote and support effective team working, fostering a culture of openness and transparency.

The post holder will ensure that they take all concerns raised with them seriously and act in accordance with the Trust’s ‘Your Right to Raise a Concern (Whistleblowing)’ policy and their professional code of conduct, where applicable.

GENERAL REQUIREMENTS

The post holder will be required to

Ensure the Organisation’s policy on equality of opportunity is promoted through his/her own actions and those of any staff for whom he/she has responsibility.

Co-operate fully with the implementation of The Organisation's Health and Safety arrangements, reporting any accidents/incidents/equipment defects to his/her manager, and maintaining a clean, uncluttered and safe environment for patients/clients, members of the public and staff.

Adhere at all times to all Trust policies/codes of conduct, including for example

Smoke Free policy

IT Security Policy and Code of Conduct

standards of attendance, appearance and behaviour

Contribute to ensuring the highest standards of environmental cleanliness within your designated area of work.

Co-operate fully with regard to Trust policies and procedures relating to infection prevention and control.

Take responsibility to minimise the Trust’s environmental impact wherever possible. This will include recycling, switching off lights, computers, monitors and equipment when not in use. Helping to reduce paper waste by minimising printing/copying and reducing water usage, reporting faults and heating/cooling concerns promptly and minimising travel.

All employees of the Organisation are legally responsible for all records held, created or used as part of their business within the South Eastern H&SC Trust including patients/clients, corporate and administrative records whether paper-based or electronic and also including emails. All such records are public records and are accessible to the general public, with limited exceptions, under the Freedom of Information act 2000 the Environmental Information Regulations 2004, the General Data Protection Regulations (GDPR) and the Data Protection Act 2018. Employees are required to be conversant with the South Eastern H&SC Trust policy and procedures on records management and to seek advice if in doubt.

Take responsibility for his/her own ongoing learning and development, in order to maximise his/her potential and continue to meet the demands of the post.

Represent The Organisation’s commitment to providing the highest possible standard of service to patients/clients and members of the public, by treating all those with whom he/she comes into contact in the course of work, in a pleasant, courteous and respectful manner.

This Job Description will be subject to review in the light of changing circumstances and is not intended to be rigid and inflexible but should be regarded as providing guidelines within which the individual works. Other duties of a similar nature and appropriate to the grade may be assigned from time to time.

It is a standard condition that all Trust staff may be required to serve at any location within The Organisation's area, as needs of the service demand.

eHealth

The South Eastern Health & Social Care Trust has invested in eHealth to deliver better, faster, safer care to our community and is committed to supporting staff to utilise associated information systems that directly and indirectly inform care. Trust staff are therefore required to commit sufficient time to ensure that they acquire and/or retain the core technology skills required to support their role.

Personal and Public Involvement (PPI)

Staff members are expected to involve patients, clients, carers and the wider community were relevant, in developing, planning and delivering our services in a meaningful and effective way, as part of the Trust’s ongoing commitment to Personal and Public Involvement (PPI).

Please use the link below to access the PPI standards leaflet for further information.

http://www.publichealth.hscni.net/sites/default/files/PPI_leaflet.pdf

April 2026

PERSONNEL SPECIFICATION

JOB TITLE equip Programme Support Officer

DEPARTMENT / DIRECTORATE People and Organisational Development

SALARY Band 5

HOURS 37.5 per week (Minimum 30 hours)

Ref No: 55636503 April 2026

Notes to applicants

You must clearly demonstrate on your application form under each question, how you meet the required criteria as failure to do so may result in you not being shortlisted. You should clearly demonstrate this for both the essential and desirable criteria.

Shortlisting will be carried out on the basis of the essential criteria set out in Section 1 below, using the information provided by you on your application form. Please note The Organisation reserves the right to use any desirable criteria outlined in Section 3 at shortlisting. You must clearly demonstrate on your application form how you meet the desirable criteria.

Proof of qualifications and/or professional registration will be required if an offer of employment is made – if you are unable to provide this, the offer may be withdrawn.

ESSENTIAL CRITERIA

SECTION 1: The following are ESSENTIAL criteria which will initially be measured at shortlisting stage although may also be further explored during the interview/selection stage. You should therefore make it clear on your application form whether or not you meet these criteria. Failure to do so may result in you not being shortlisted. The stage in the process when the criteria will be measured is stated below.

Factor

Criteria

Method of Assessment

Experience/

Qualifications

A university degree with 1 year’s relevant experience at Band 4 or above or equivalent

OR

HND (or equivalent) with 2 years relevant experience at Band 4 or above or equivalent

OR

4 years relevant experience at Band 4 or above or equivalent in a programme, project or governance support role within a large organisation.

Relevant experience defined as providing structured administrative, coordination or governance support dealing with competing demands on time and resources within a complex environment.

AND

At least 1 years’ experience using MS Office applications (Word, Excel, Outlook, PowerPoint).

Shortlisting by Application Form

Other

Hold a current full driving licence which is valid for use in the UK and have access to a car on appointment. This criteria will be waived in the case of applicants whose disability prohibits driving but who have access to a form of transport approved by The Organisation which will permit them to carry out the duties of the post.

Shortlisting by Application Form

SECTION 2: The following are ESSENTIAL criteria which will be measured during the interview/ selection stage:

Skills / Abilities

Good interpersonal skills

Excellent written and oral communication skills

Good organisational and time management skills with the ability to manage competing priorities.

Ability to organise and prioritise workload and meet deadlines within agreed timescales.

Ability to maintain accurate records and documentation.

Ability to work independently within agreed parameters.

Ability to identify solutions to and bring them to the attention of Programme Leads.

Good attention to detail and ability to collate and summarise information clearly.

Ability to support programme activity within a changing environment.

Interview / Test

As part of the Recruitment & Selection process it may be necessary for The Organisation to carry out an Enhanced Disclosure Check through Access NI before any appointment to this post can be confirmed.

To access a copy of the Access NI Code of Practice, please Click here

The South Eastern Health & Social Care Trust has guidance on the Recruitment of People with Criminal Convictions. To access a copy of this guidance, please Click Here

Protecting and using your information

To access a copy of the Trust’s Data Protection Policy Statement SETGen482019 (5).pdf

THE ORGANISATION IS AN EQUAL OPPORTUNITIES EMPLOYER. PLEASE CLICK ON LINK FOR FURTHER INFORMATION - Equal Opportunities Employer - HSCNI Jobs

Successful applicants

may be required to attend for a Health Assessment

can expect to be placed at the minimum point of the pay scale, although a higher starting salary, within the range of the pay band may be available if the person appointed has experience relevant & equivalent to the post. Request for recognition of previous service with non-direct NHS/HSC organisations towards starting salary and incremental credit must be made via the Retained Recruitment team within 3 months from commencement of employment. Requests made after 3 months will not be considered.

If the successful candidate is an existing HSC employee moving to a higher band, AfC Pay on Promotion will apply.

are able to request Flexible Working from the 1st day of their employment. A number of flexible working provisions are offered by all HSC Organisations including Full-time working, Fixed working patterns, Part-time working, Flexi-time, Compressed/elongated hours, Average hours working patterns, Term-time working, Job-share or Homeworking for some or all of the working pattern, depending on the role being undertaken. Successful applicants are encouraged to discuss with their manager what Flexible Working provisions may be available in the role they are taking up, prior to commencing employment, to help them achieve a positive Work/Life Balance.

All staff are expected to display the HSC Values at all times