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We are seeking an energetic and detail-oriented Receptionist/Administrative Assistant to join our dynamic team. This vital role combines front desk responsibilities with administrative support, ensuring smooth daily operations and excellent customer service. The ideal candidate will be proactive, highly organized, and possess strong communication skills to create a welcoming environment for visitors and provide efficient administrative assistance across various departments.
This paid position offers an exciting opportunity to develop your office management skills while contributing to a professional and friendly workplace atmosphere. Accounting degree helpful.
Responsibilities
Greet visitors, clients, and vendors warmly, providing exceptional customer service and ensuring a positive first impression
Manage multi-line phone systems, screen calls, take messages, and direct inquiries to appropriate staff members
Handle front desk duties including scheduling appointments, maintaining visitor logs, and organizing incoming and outgoing mail
Perform data entry, filing, and document proofreading to support office operations with accuracy and efficiency
Utilize computer skills in Microsoft Office Suite (Word, Excel, Outlook)
Assist with calendar management and scheduling for team members or executives as needed. Purchasing and pricing a plus.
Support office management tasks such as supply inventory, basic bookkeeping using QuickBooks, and maintaining organized files
Requirements
Proven office experience or clerical experience with a strong understanding of administrative procedures. Accounting background needed.
Excellent organizational skills with the ability to prioritize tasks effectively in a fast-paced environment
Strong computer literacy including proficiency in Microsoft Office applications and Google Workspace tools
Exceptional phone etiquette with experience managing multi-line phone systems
Bilingual abilities are highly desirable to serve diverse client needs effectively
Experience in customer service role,
Ability to type quickly with high accuracy; familiarity with data entry and proofreading tasks
Knowledge of office management practices including filing systems, calendar coordination, and basic bookkeeping (QuickBooks preferred)
Demonstrated time management skills with the ability to handle multiple responsibilities simultaneously
Join us in creating a welcoming environment while supporting our team’s administrative needs! This role is perfect for motivated individuals eager to grow their office management expertise in a professional setting.
Pay: $18.50 - $22.00 per hour
