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Seeking a Senior Virtual Executive Assistant for a 6‑month remote contract (10–20 hours per week). We provide training and staffing services in the market research and insights industry, supporting professionals at leading corporations.
This role is ideal for an experienced EA—perhaps from a large tech or professional services company—who enjoys a polished, structured work style but values work‑life balance and collaboration with a small, SME-led team.
Key Responsibilities
•Executive support: inbox triage, scheduling (Outlook, Calendly), meeting prep, light follow ups.
• Thinkific: update and QA course content, manage adult learner enrollments, post announcements for professional/business skills programs.
• Mailchimp: build and send campaigns (training announcements, learner updates, webinars).
• MS Office: create and refine Word documents, client ready PowerPoints, and structured Excel trackers (intermediate+).
• Join alignment calls 3x/week (30–60 minutes each) via Zoom, typically 10 AM or 1 PM Eastern, with webcam on, to review priorities and remove blockers.
Must-Have Qualifications
• 5+ years as an Executive Assistant or similar, ideally in a B2B or large company environment.
• Very strong written English; comfortable communicating with senior stakeholders at large companies (no obvious AI text, no casual/sloppy business writing).
• Solid, demonstrable skills in PowerPoint, Word, and Excel (portfolio samples, tests, or certification).
• Hands-on experience with Thinkific (or similar LMS)
• Mailchimp (list management, email prep, automations)
• Comfortable using AI tools as a helper, and confident editing/validating output for accuracy, tone, and style.
• Reliable remote setup and ability to attend the set collaboration windows.
Optional/Nice-to-Have Skills
• Proofreading/editing (journalism, English, or communications background).
• Canva for slide polish and simple marketing graphics.
• Webinar logistics (registration flows, reminders, basic automations).
• Zapier
• QuickBooks Online (QBO), Gusto
Contract Details
• Duration: 6 months
• Hours: 10–20 per week, depending on skills and fit.
• Remote; flexible schedule outside of standing alignment calls.
• Rate: Please propose your hourly rate based on experience.
When You Apply, Please:
• Start your cover letter with “Details matter” so I know you read the post.
• Briefly describe your most relevant EA experience in B2B or corporate settings.
• Attach or link to 2-3 samples that show your PowerPoint/Word/Excel/Thinkific capabilities (screenshots are fine).
